Job Description

Job Description

Job Description

We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.

Responsibilities:
• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.
• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.
• Organize and retrieve corporate files, records, and reports for efficient access.
• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.
• Conduct research and compile information to support decision-making processes.
• Operate and maintain office equipment like photocopiers and scanners.
• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.
• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.• Strong verbal and written communication skills with the ability to interact effectively across all levels of the organization.
• Proven ability to handle multiple tasks independently and prioritize workload efficiently.
• Experience with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent organizational skills and attention to detail, ensuring accurate record-keeping and document preparation.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Familiarity with basic bookkeeping practices and financial statement preparation.
• High school diploma or equivalent required, with 0-2 years of relevant administrative experience.
• Strong interpersonal skills and customer service mindset to build positive relationships within the workplace.

Job Tags

Contract work, Work at office,

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